Room Rental Charges
Clients are charged rental fees for all spaces and are responsible for labor, equipment, overtime, custodial, security, and extended-hour charges.
Half-day rentals are for events lasting up to 4 hours. Morning events must conclude by 12:30 PM, and afternoon events must begin at or after 12:30 PM. All rental time includes arrival, event duration, and cleanup. Any event exceeding 4 hours or spanning both sides of the 12:30 PM cutoff will be charged at the full-day rate, as it prevents us from accommodating another booking that day.
The following rates are based on the standard room layout. Requests for alternate room setup will incur an additional "Room Setup/Breakdown Fee" fee of $50.
- Room 114: Cinema
- Half Day: $375
- Full Day: $750
- Room 116: Multipurpose Room
- Half Day: $250
- Full-Day: $500
- Room 120: Classroom
- Half Day: $250
- Full-Day: $500
- Room 124: Classroom
- Half Day: $250
- Full-Day: $500
- Room 125: BYOD Classroom
- Half Day: $250
- Full-Day: $500
- Room 130: Mission Showcase (large event space)
- Half Day: $625
- Full-Day: $1,250
- Patio: $50/table (8 tables of 4 for a total seating capacity of 32)
- Room 144: Hi-Tech Classroom
- Half Day: $450
- Full-Day: $900
- Room 146: Conference Room
- Half Day: $125
- Full Day: $250
- Room 148: Classroom
- Half Day: $250
- Full-Day: $500
- Room 150: Classroom
- Half Day: $250
- Full-Day: $500
- Room 151: BYOD Classroom
- Half Day: $250
- Full-Day: $500
- Room 153: Classroom
- Half Day: $250
- Full-Day: $500
Tech Equipment & IT Services Fees
An LLC-designated Audio-Visual (AV) technician may be required to operate certain equipment. Applicable staffing charges will be assessed.
Tech Equipment:
- Microphones (Wireless Handheld or Lavalier) - $100 half day use or $200 full day use per microphone.
- Available only in Mission Showcase Room 130 and Hi-Tech Classroom 144
- Can only use up to two microphones max
- Podium - $25 flat rate
- Meeting OWLs for hybrid collaboration - $350
- Two (2) 360° cameras to see the entire room. Room must be setup in a U-shape or Hollow Square layout.
- Price includes setup & breakdown
Tech Support:
- Support Level 0: No Support - No Cost
- No Setup Assistance Basic -- Client makes standard connection of their user devices to Lifelong Learning Center classroom and conference room systems and network. No additional services provided.
- Support Level 1: Basic Set-up & remote Call - $50/hour
- Setup Assistance Basic + -- Standard connection of end user devices to Lifelong Learning Center classroom and conference room systems and network performed by a Classroom Specialist. On call service: Light to intermediate technical troubleshooting services for classroom and guest devices available.
- LLC A/V Support Level 2: Intermediate- On Call Technician - $150/hour (1-hour minimum)
- A/V & Support Staffing Request -- Standard connection of end user devices to Lifelong Learning Center (LLC) systems and network performed by a Classroom technician. Intermediate to advanced technical troubleshooting services for classroom, conference room and guest devices available. Auxiliary audio/video connection to the LLC systems (No audio management by technician for non-center devices.) All day onsite on call ITACS technical support upon request and dependent on availability.
- LLC A/V Support Level 3: Advanced - Full event coverage (setup, duration, and breakdown) - $200/hour
- Custom Event A/V & Support Staffing Request -- Standard connection of end user devices to Lifelong Learning Center (LLC) systems and network performed by a Classroom technician. Advanced technical troubleshooting services for classroom and guest devices available. Auxiliary audio/video setup, as needed. (No audio management by technician for LLC devices.) Hands on coverage of A/V and technical support by a dedicated senior level technician for the duration of the even support upon request and dependent on availability.
Operations Staff Services
- Off-Hours Building Coverage - $60/hour
- The Lifelong Learning Center (LLC) is budgeted to operate five days a week: Monday - Friday from 8:30AM to 5:00PM.
- Special accommodations, including early opening, late closing, or weekend access, may be arranged. The above fee will apply for extended hours.
- Cleaning Fee - $500 flat rate
- Client is responsible for the cleanup and removal of all food, beverages, catering items, utensils, and equipment brought in.
- Any food or catering items left behind after the scheduled event end time will result in the above fee.
- All perishables must be removed immediately following the event to maintain health and safety standards.
- Room Setup Fee - $50
Additional Supplies
- Coat Rack - $25 flat rate
- Easel - $25 flat rate
- Post-It Easel Pads - $10/each
- Registration and Food Tables - $15/table
Digital Signage
The Rutgers Lifelong Learning Center (LLC) offers high-impact digital signage opportunities in our main lobby — Elevate Your Event with Digital Visibility - the most visible and high-traffic space in the building.
Available only for events held in LLC-managed spaces. Advertising is limited to the scheduled event day(s). Slides must include event name, date, location, sponsoring organization, and contact information. All content is subject to approval by LLC Operations.
- Standard Tier - Lobby Landscape Monitors (4 screens)
- Dimensions: 3840 x 2160
- Rotational Rate: $200/day
- Exclusive Rate: $400/day
- Standard Tier - Lobby Landscape Monitors (8 screens)
- Dimensions: 7680 x 1080
- Rotational Rate: $550/day
- Exclusive Rate: $750/day
- Premier Tier - Center Lobby Video Wall (4 screens) - Dynamic, high-visibility placement ideal for conferences, keynote speakers, and signature events.
- Dimensions: 3840 x 2160
- Rotational Rate: $300/day
- Exclusive Rate: $500/day